Introduction
Talentilo ("Talentilo") respects your privacy and is committed to protecting it in accordance with applicable laws and widely accepted industry practices. This Privacy Policy explains who we are, how we collect, share, and use your personal information, and how you can exercise your privacy rights.
For the purposes of this Privacy Policy, “Personal Information” refers to any information that identifies or can identify an individual (e.g., name, address, email address, or phone number). If you have any questions or concerns regarding our use of your Personal Information, please contact us at [email address].
Talentilo provides cloud-based software services that help businesses manage and optimize their recruiting and hiring processes. For clarity, the data controller of Personal Information collected through our website is Talentilo, while the data controller of Personal Information collected through our Services is the Talentilo customer who has purchased our Services.
To provide further transparency, this Privacy Policy is divided into two sections: one explaining how Talentilo collects and processes the Personal Information of visitors to our website (“Website Privacy Policy”) at www.talentilo.com, and another detailing how our customers use our recruiting and onboarding software platforms (“Services”) at app.talentilo.com to collect Personal Information (“Services Privacy Policy”).
Website Privacy Policy
Personal Information We Collect
Talentilo may collect the following information, including Personal Information, from and about you:
How Talentilo Uses Your Personal Information
We may use the information collected from and about you, including Personal Information, for the following purposes:
How Talentilo May Disclose or Share Your Information
We may share your Personal Information under the following circumstances:
Our website may include links to third-party websites or applications. Clicking on these links will direct you to external sites, which may collect Personal Information. Talentilo is not responsible for these third-party sites or their content, and this Privacy Policy does not govern data collection beyond our platform. We encourage you to review the privacy policies of any third-party sites or applications before interacting with them. Links to third-party websites, applications, or content are provided for convenience and do not signify Talentilo’s endorsement of those third parties or their services.
How Talentilo Holds and Secures Your Information
We are deeply committed to the security of your Personal Information and implement appropriate measures, encompassing both technical and organizational safeguards, to ensure that your Personal Information is treated securely and in accordance with this Website Privacy Policy. The measures we deploy are meticulously designed to provide a level of security that is appropriate to the risk involved in processing your Personal Information.
International Data Transfers
Your personal information may be transferred to, and processed within, countries other than the country in which you are currently residing. These countries may possess data protection laws that are different from the laws of your own country, and, in certain instances, may not offer the same level of protection.
Specifically, our Website servers are physically located within the United States, and our third-party service providers and partners operate across a global landscape. This signifies that when we collect your personal information, we may process it within any of these countries.
However, we have implemented appropriate safeguards to ensure that your personal information will continue to be protected in accordance with this Website Privacy Policy.
We will typically collect Personal Information from you only when we have obtained your consent to do so, when we require the Personal Information to fulfill a contract with you, or when the processing is in our legitimate interests and these interests are not overridden by your data protection interests or fundamental rights and freedoms. In certain circumstances, we may also have a legal obligation to collect Personal Information from you or may otherwise need the Personal Information to protect your vital interests or those of another individual.
If we request that you provide Personal Information to comply with a legal requirement or to perform a contract with you, we will clearly communicate this at the relevant time and advise you whether the provision of your Personal Information is mandatory or not.
If you have any questions about or require further information concerning the legal basis upon which we collect and use your personal information, please contact us at [email address].
How Long Talentilo Retains Your Personal Information
We retain Personal Information that we collect from you when we have an ongoing legitimate business need to do so, such as to provide you with a service that you have requested or to comply with applicable legal, tax, or accounting requirements.
When we no longer have an ongoing legitimate business need to process your Personal Information, we will securely store your Personal Information until it is either deleted or you request that we delete it.
Your Data Protection Rights
You possess the following data protection rights:
If you wish to access, rectify, amend, or request the removal of your Personal Information, you can do so at any time by contacting us at [email address].
Furthermore, if you reside within the European Union, you have the right to contest the handling of your Personal Information, request that we limit the handling of your Personal Information, or request the transfer of your Personal Information. You can exercise these rights by contacting us at [email address].
You have the right to opt-out of promotional messages that we send to you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link that is included in the marketing emails we send you. To opt-out of other marketing methods, such as direct mail or phone marketing, please contact us at [email address].
Similarly, if we have gathered and handled your Personal Information with your permission, you can revoke your permission at any time. Revoking your permission will not affect the legality of any handling we performed prior to your revocation, nor will it affect handling of your Personal Information performed based on lawful handling grounds other than permission.
You have the right to lodge a complaint with a data protection authority regarding our gathering and use of your Personal Information. For further details, please reach out to your local data protection authority.
We respond to all requests that we receive from individuals seeking to exercise their data protection rights in accordance with relevant data protection laws.
Services Privacy Policy
This Services Privacy Policy does not pertain to our clients, who are responsible for overseeing the Personal Information they gather through our Services in accordance with their own privacy guidelines.
Talentilo solely handles the Personal Information that is stored within our Services as a data handler on behalf of our clients, and we do not have a direct connection with the individuals whose Personal Information we handle in connection with our clients’ use of our Services.
For example, if you apply for a position listed on a career page of a potential employer who is one of our clients, your Personal Information will be automatically transmitted to Talentilo.
However, the potential employer is the data controller, and you should contact that entity directly with any inquiries you may have regarding its privacy guidelines or data handling practices, and if you wish to modify your Personal Information, restrict its handling, or delete it from our Services.
Personal Information We Handle
Talentilo handles specific Personal Information that is entered or uploaded into our Services by our clients’ employees and potential employees, including contact details, work history, social media profiles, educational details, resumes, interview feedback, and communications.
Talentilo will utilize such Personal Information solely as necessary to supply and deliver the Services to the client, to avert or address any service or technical problems, to respond to a client’s support request, or for any other purpose stipulated in the client agreement, or in accordance with or as may be mandated by law.
How Talentilo Uses Your Personal Information
Talentilo may access or use the Personal Information, excluding email content and calendar data, gathered through the Services for various purposes, which may include:
To furnish, operate, optimize, and maintain the Services; To address client inquiries and support requests; To administer Talentilo’s platform, system administration, and security; To assemble aggregated statistics regarding the operation and usage of the Services and to better understand the preferences of our clients; To transmit to clients technical alerts, reports, updates, security notifications, and other Service-related communications; To conduct research and development to enhance our products and services; To investigate and prevent fraud, unauthorized access or use of Services, breaches of terms and policies, and other improper behavior; To perform other legitimate business purposes, as well as other lawful purposes.
How Talentilo May Disclose or Share Your Information
We do not sell or otherwise reveal Personal Information that we handle in our Services, except as outlined in this Services Privacy Policy or as we disclose to you at the time this information is gathered. As described in greater detail below, we may share your Personal Information:
With third-party data sub-processors. We authorize these sub-processors to use the information solely as necessary to assist Talentilo in providing the Services, such as to provide cloud storage services, interview scheduling, support ticketing, or to aid in enhancing security. We require these sub-processors by contract to safeguard the privacy and security of any Personal Information that they handle on our behalf; To any competent law enforcement body, regulatory, government agency, court, or other third party where we deem disclosure necessary; As a matter of applicable law or regulation, to exercise, establish, or defend our legal rights, or to protect your vital interests or those of any other person; To an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets, provided that we inform such third parties that they must use your Personal Information only for the purposes disclosed in this Services Privacy Policy; and To any other person with your permission for the disclosure.
Our clients may choose to integrate their Talentilo accounts with other third-party service providers. While we attempt to select integration partners that share our standards for privacy, their websites and services are beyond our control and are not covered by this Services Privacy Policy, and we are not responsible for their content, security, or privacy practices.
Google API Services
Talentilo's use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements. Furthermore, we specifically do not utilize Google Workspace APIs for the development, enhancement, or training of generalized AI or ML models.
How Talentilo Holds and Secures Your Information
We prioritize the security of your Personal Information, and implement suitable measures, including technical and organizational safeguards, to ensure that your Personal Information is handled securely and in accordance with this Services Privacy Policy.
The measures we employ are designed to provide a level of security appropriate to the risk of handling your Personal Information, and to protect it from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. Such measures shall include, as appropriate:
The pseudonymization and encryption of Personal Information; The ability to ensure the ongoing confidentiality, integrity, availability, and resilience of processing systems and services; The ability to restore the availability and access to Personal Information in a timely manner in the event of a physical or technical incident; A process for regularly testing, assessing, and evaluating the effectiveness of technical and organizational measures for ensuring the security of the processing.
International Data Transfers
Your Personal Information may be transferred to, and handled in, countries other than the country in which you reside. These countries may have data protection laws that differ from the laws of your country, and, in some cases, may not be as protective.
However, we have implemented suitable safeguards to ensure that your personal information will remain protected in accordance with our data privacy principles.
If your use of the Services necessitates Talentilo to handle Personal Information falling within the scope of GDPR, you may contact us at [email address]. We will do our best within reasonable means to meet your requirements.
If you are a visitor from the EEA, our legal basis for gathering and using the personal information described above will depend on the Personal Information concerned and the specific context in which we gather it.
However, we will typically gather Personal Information from you only where we have your permission to do so, where we require the Personal Information to perform a contract with you, or where the handling is in our legitimate interests and not overridden by your fundamental rights and freedoms. In some instances, we may also have a legal obligation to gather Personal Information from you or may otherwise require the Personal Information to protect your vital interests or those of another person.
If we ask you to provide Personal Information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Personal Information is mandatory or not.
If you have questions about or need further information concerning the legal basis on which we gather and use your personal information, please contact us at [email address].
How Long Talentilo Retains Your Personal Information
We retain Personal Information we handle where we have an ongoing legitimate business need to do so, for example, to provide you with a service you have requested or to comply with applicable legal, tax, or accounting requirements.
When we have no ongoing legitimate business need to handle your Personal Information, we will securely store your Personal Information.
Your Data Protection Rights
You have the following data protection rights:
If you wish to request removal of your Personal Information, you can do so at any time.
Additionally, if you are a resident of the European Union, you can contest the handling of your Personal Information, ask us to limit the handling of your Personal Information, or request the transfer of your Personal Information.
Likewise, if Personal Information was gathered with your permission, you can revoke your permission at any time. Revoking your permission will not affect the legality of any handling performed prior to your revocation, nor will it affect handling of your Personal Information performed based on lawful handling grounds other than permission.
You have the right to lodge a complaint with a data protection authority regarding our gathering and use of your Personal Information. For further details, please reach out to your local data protection authority.
We respond to all requests we receive from individuals seeking to exercise their data protection rights in accordance with relevant data protection laws.
Updates to This Privacy Policy
We may revise this Privacy Policy periodically in response to evolving legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Policy changes if and where this is required by applicable data protection laws.
You can see when this Privacy Policy was last updated by checking the “last updated” date displayed at the top of this Privacy Policy.